TEAM SECRETARY - LEADING PROJECT MANAGEMENT FIRM

  • Location

    London, England

  • Sector:

    Corporate Services

  • Job type:

    Permanent

  • Salary:

    £30000.00 - £32000.00 per annum + package, bonus

  • Contact:

    Celia Harker

  • Contact email:

    c.harker@capstone-recruitment.com

  • Job ref:

    BBBH7958_1631111643

  • Published:

    3 months ago

  • Expiry date:

    2021-09-14

  • Consultant:

    #

TEAM SECRETARY
LOCATION: CENTRAL LONDON

SALARY: £30,000 - £32,000 PER ANNUM

Capstone are working in partnership with an international real estate consultancy who are looking to recruit an experienced Team Secretary to support a busy, growing and ambitious team of Project Managers.


This role's primary function is to provide secretarial support, working alongside two other secretaries supporting a team of 75 people strong, including Partners. On offer is an enviable training programme, and such this is a fantastic opportunity to become an integral part of the team and gain exposure to the full construction process.



OVERVIEW OF THE ROLE:

  • Copy typing of outgoing correspondence for Partners and team including formatting of reports, submissions, meeting minutes and putting text into letter format.
  • Assisting the team with collation of project related invoices, creating a Recommendation for Payment (RFP), and submitting these to the Client for payment.
  • Producing submissions using Adobe InDesign.
  • Producing presentations using Adobe InDesign and PowerPoint.
  • Arranging appointments and electronic diary management for Partners using Microsoft Outlook.
  • Booking travel and accommodation for Partners and team using online travel system Click Travel.
  • Liaising with staff on site.
  • Maintaining filing system consisting of various project and fee files.
  • Setting up conference calls.
  • Coordinate with other support staff on floor re general floor management.
  • Assist other support staff on floor when required.
  • Organising team social events, including annual Christmas party.
  • Being the first point of contact for all manner of queries including absences, couriers, contracts, stationery, formatting etc.


ABOUT YOU:

  • Must have minimum two year's work experience.
  • Experience and a high level of proficiency in managing data through Microsoft Office packages is essential.
  • Adobe InDesign experience preferred.
  • Enthusiasm and commitment to provide exceptional work and support to the team.
  • Proficient in report formatting and high attention to detail.
  • Confident in liaising at all levels both internally and externally.
  • Excellent organisation and prioritising ability.

APPLY:

Please make your enquiries in the strictest confidence to Celia Harker on c.harker@capstone-recruitment.com

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