• Location

    London, England

  • Sector:

    Construction and Development

  • Job type:

    Permanent

  • Salary:

    £30000.00 - £35000.00 per annum

  • Contact:

    Sally O'Sullivan

  • Contact email:

    s.o'sullivan@capstone-recruitment.com

  • Job ref:

    BBBH8606_1652265732

  • Published:

    8 days ago

  • Startdate:

    ASAP

  • Consultant:

    Sally O'Sullivan

Team Secretary

Team Secretary

London (office based)

Salary £30-35.000.00

The Role

  • Assisting on the production of professional presentations using InDesign and PowerPoint
  • Diary management including making appointments and co-coordinating internal and external client meetings
  • Arrange overseas and regional travel and hotel arrangements via online agent and where required direct with the hotel or airline.
  • Arrange the booking of meeting rooms, video/conference facilities, refreshments, restaurants and taxis
  • Responding and dealing with external or internal telephone calls and queries
  • Occasional taking of minutes/records of meetings etc.
  • Taking a proactive approach to correspondence e.g. dealing with issues or drafting responses before being asked.
  • Copy typing of outgoing correspondence for Partners and team producing fee invoices, reports, submissions, and general correspondence such as letters and emails.
  • Maintaining an electronic filing system consisting of various project and fee files
  • Organising events such as team meetings, socials, hospitality, where necessary.
  • Maintain holiday and sickness records for team

Who you are

  • Proven background in a corporate administrative role working with a team
  • Secretarial experience or qualifications highly desirable
  • Advanced in Microsoft Office, particularly Windows 7/10 and Excel
  • InDesign experience desirable
  • Proactive and organised with a high attention to detail
  • Can prioritise own workload with minimal supervision and have excellent interpersonal skills
  • Able to act on own initiative
  • Friendly, polite and helpful manner with a good sense of humour
  • Team player with a flexible "can do" attitude

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