Project Administrator- Commercial Fit out Construction (FTC)

Project Administrator- Commercial Fit out Construction (FTC)

  • Location

    London, England

  • Sector:

    Construction and Development

  • Job type:


  • Salary:

    £25000 - £30000 per annum

  • Contact:

    Alexandra Wood

  • Contact email:


  • Job ref:


  • Published:

    10 months ago

  • Expiry date:


Project Administrator - Commercial Fit Out Construction

Canary Wharf

£25,000- £30,000 per annum

The purpose of the role is:

  • The purpose of this position is to provide administrative support to the Project Management team.
  • Oversees and manages project documentation and coordinates documentation revisions and distributions.
  • Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.
  • Reporting into GCO and PCC for projects.
  • Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing and prepares tender packages to be sent to tender participants. Coordinates change orders with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.
  • Enters project information data (i.e. project status updates, schedule updates) and project documentation into project management technology tools (software applications, ABQ and J&A forms as well as presentations, web-based tools, job cost accounting tools).
  • Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
  • Acts as a point of contact for escalated matters among the team.
  • Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to X Drive; and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & KPI's.
  • Assists with project administration deliverables (i.e. meeting minutes, printing and preparing project H&S folders, budget tracking, Hazard reporting, schedule updates, O&M and closeout).
  • Assists with NEM, ECI, IEP, and RFP Documentation and contractor access to Citi.
  • Other duties may be assigned.
  • Assists with NEM, ECI, IEP, and RFP Documentation and contractor access to Citi.
  • Other duties may be assigned.


  • General Education GCSE, minimum 5 at pass levels required. Administrative experience required 3 years minimum.


  • Strong PC skills, MS Office
  • Self-motivated and resourceful
  • Good administrative skills
  • Well organised and good prioritisation and planning skills
  • Key focus for this role is to ensure that all projects services are delivered in a confident and efficient manner
  • Service orientated attitude combined with innovative thinking
  • Good General Knowledge on Excel, Word and Emails Knowledge and awareness of the Service projects and facilities management industry
  • Practical experience in working with supply partners to deliver a seamless, integrated service
  • Customer services experience and the ability to communicate at all levels

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