PA & Admin

  • Location

    City of London, London

  • Sector:

    Construction and Development

  • Job type:

    Permanent

  • Salary:

    £16.00 - £18.00 per hour

  • Contact:

    Sally O'Sullivan

  • Contact email:

    s.o'sullivan@capstone-recruitment.com

  • Job ref:

    BBBH8590_1653290414

  • Published:

    4 months ago

  • Expiry date:

    2022-05-22

  • Startdate:

    ASAP

  • Consultant:

    #

PA - part-time (25 hours a week ideally 3 full days office based)

East London

£32-34.000K pro rata

What you need to do

  • PA/Secretarial support to Founder/Managing Director and sales team
  • Manage and coordinate diaries to the team of six
  • Answering the phone and fielding calls
  • Ensure the office is always maintained in a good state
  • Preparation for meetings, arranging presentations/board packs and taking minutes
  • Logging leads and data input into our Salesforce CRM system
  • Provision of conceptual and creative input into proposals, presentations and preparation of training program materials using PowerPoint and other technologies
  • Maintaining HR records including holidays, personal information, sending new starter contracts, gaining references and giving references
  • Drafting letters, and general correspondence
  • Assisting our social media team with writing up and co-coordinating ideas for social media posts, blogs, monthly newsletters, running reports with our marketing team
  • Assist with property management and aspects of financial management
  • Managing & coordinating personal tasks
  • Researching sites and new businesses for team to approach for new business generation purposes
  • Provide bookkeeping duties including purchase and sales ledger,

Who you are

  • Previous experience working within a PA & administrative position supporting at a senior level, preferably in a service or corporate environment
  • Flawless communication skills, both written and verbal.
  • Numerate with excellent attention to detail
  • High degree of computer literacy in Microsoft Office & G-suite applications and ideally Xero accounting software.
  • Ability to manage changing priorities and fluid situations
  • Be process driven and highly organised
  • Be a confident and a clear communicator
  • Have the ability to work independently with strong ownership and accountability
  • Excellent attention to detail, to produce accurate work in a timely manner.
  • Experienced in bookkeeping.

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