Document Controller

Document Controller

  • Location

    London, England

  • Sector:

    Construction and Development

  • Job type:


  • Salary:

    Up to £50000.00 per annum

  • Contact:

    Akeem Champagnie

  • Contact email:


  • Job ref:


  • Published:

    about 2 years ago

  • Expiry date:





A world class Property Developer with a track record of developing and operating hundreds of Data Centre's globally, backed by a major investment management firm is recruiting a 'hands on' and commercially focused Construction Director to manage the physical delivery of projects globally.

Forming part of the Design & Delivery team you will be coordinating and managing the flow of documented communications between the Company and its professional services teams, consultants and contractors across multiple, global large-scale data centre construction projects in order to ensure accurate recording and distribution of information.

Core responsibilities of the role will include;

  • Provide general document control and administrative support service for the project team.
  • Assist the Project Team in managing the documentation requirements/schedules and flow of information against programme
  • Transferring information between filing system ensuring compliance with the Company'sdocument naming convention.
  • Assist the Project Team in coordinating and documenting responses to customer RFI's to close-out/award.
  • Review all incoming project related information and documentation against the Company'sstandard naming convention to ensure compliance of correct naming providing training to users in the system where deficiencies are identified.
  • Manage sorting, indexing, filing, archiving and retrieval activities of all project documentation and information in accordance to indexing and filing system.
  • Administrativeduties - register and update incoming and outgoing documents, compile reports, record project information, file and archive electronically for project future and ease of retrieval.
  • Ensuring all documents are available at the latest revision and accessible to all authorisedusers.
  • Update and follow up on working drawing information/schedules.
  • Assist in housekeeping and management of the Company'sSharePoint/Intranet and other document repositories.
  • Transmit internal, vendor and client documentation according to document control procedure and processes.
  • Assist the Project Teamand Quantity Surveyor in the distribution of all tender and procurement documentation, and the supplier returns.

Knowledge and skills required;

  • Personable with excellentverbal and written English language communication skills.
  • Excellentknowledge of SharePoint, including managing administrative functions.
  • Excellent knowledge of industry wide document control systems.
  • Excellent IT skills, particularly MS Office.
  • Good knowledge of construction project management.
  • Excellent attention to detail.
  • Able to demonstrate strong working relationshipsand interpersonal skills.
  • A creative problem solver, comfortable working across a range of geographies and cultures, with the ability to influence supplier performance to ensure international standards are achieved in delivery

Qualifications and experience required;

  • 2-5 years priorexperience in a similar role - Essential
  • Experience working on large-scale construction projects- Desirable
  • Experience working in project management- Desirable
  • Demonstratable significant experience working withSharePoint (in administrator role and other document management systems (Aconex, BIM 360 etc.) - Essential
  • A track record and experience of working with project teams byprioritising workloads and delivering to deadlines - Essential
  • Degree educated- Desirable.
  • Experience working on large-scale data centreor complex M&E projects - Desirable.

For a confidential discussion about this opportunity and to learn more about the firm's rapid growth and expansion, please contact Akeem Champagnie (Manager) on +44 (0) 203 757 5000 or email a.champagnie@capstone-recruitment.com

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