London (office based)
Provide EA support to Senior Equity Partner and team secretary support to the wider team (immediate team of 30, wider team of up to 120)
Proactively manage and maintain diaries, making appointments and co-coordinating internal and external client meetings
Arrange overseas and regional travel and hotel arrangements
Production of professional bids, client documents, project profiles and presentations using InDesign and Microsoft Office, ensuring the information being used is up to date and accurate.
Managing project portals, images and project info
Maintaining financial trackers, producing, receipting and issuing invoices, maintain and manage budgets and expenses for senior staff.
Encourage Business Development through content production and management
Organising events such as team meetings, socials, hospitality, business updates.
On-boarding new staff and advising staff on G&T branding and the use of firm tools, resources and policies
Taking a proactive approach to correspondence e.g. dealing with issues or drafting responses before being asked.
Working collaboratively with a can do attitude to solve problems and provide an excellent service to colleagues and clients.
General administrative support including preparing memos, letters, invoices and other statements
Who you are
Background as a PA/EA in a fast paced environment at a senior level
Advanced in Microsoft Office and Adobe InDesign
Strong numerical skills as well as written and verbal communication skills
Proven background in business and commercial acumen
Complete discretion in the handling of sensitive commercial information
Excellent interpersonal skills
Transparency Notice to Prospective Candidates