Executive Assistant

  • Location

    London, England

  • Sector:

    Construction and Development

  • Job type:


  • Salary:

    £40000.00 - £45000.00 per annum

  • Contact:

    Sally O'Sullivan

  • Contact email:


  • Job ref:


  • Published:

    9 months ago

  • Expiry date:


  • Startdate:


  • Consultant:


Executive Assistant

London (office based)

Salary £40-45,000.00

The role

  • Provide EA support to Senior Equity Partner and team secretary support to the wider team (immediate team of 30, wider team of up to 120)

  • Proactively manage and maintain diaries, making appointments and co-coordinating internal and external client meetings

  • Arrange overseas and regional travel and hotel arrangements

  • Production of professional bids, client documents, project profiles and presentations using InDesign and Microsoft Office, ensuring the information being used is up to date and accurate.

  • Managing project portals, images and project info

  • Maintaining financial trackers, producing, receipting and issuing invoices, maintain and manage budgets and expenses for senior staff.

  • Encourage Business Development through content production and management

  • Organising events such as team meetings, socials, hospitality, business updates.

  • On-boarding new staff and advising staff on G&T branding and the use of firm tools, resources and policies

  • Taking a proactive approach to correspondence e.g. dealing with issues or drafting responses before being asked.

  • Working collaboratively with a can do attitude to solve problems and provide an excellent service to colleagues and clients.

  • General administrative support including preparing memos, letters, invoices and other statements

Who you are

  • Background as a PA/EA in a fast paced environment at a senior level

  • Advanced in Microsoft Office and Adobe InDesign

  • Strong numerical skills as well as written and verbal communication skills

  • Proven background in business and commercial acumen

  • Complete discretion in the handling of sensitive commercial information

  • Excellent interpersonal skills

Transparency Notice to Prospective Candidates

We process certain personal information about you for our legitimate business interests in order to identify and contact suitable candidates about positions that may be relevant to them. At Capstone Property Recruitment Ltd we respect your Privacy details all of which are set out in our Privacy Policy on our website at www.capstone-recruitment.com .If you don't want to be contacted by us about potential positions that may be of interest to you in the future, then please email our Data Protection Officer at dpo@capstone-recruitment.com