Handover Project Manager
Location: London with Remote Working
Contract type: 18 Month Fixed-Term
Salary: up to £60,000 per annum + package
Reports to: Construction Director
Working in partnership with the most prestigious client-side organisation, we are looking to recruit an exceptional Handover Project Manager. The post-holder will provide support and resilience to the existing Project Management teams with a primary focus on facilitating the smooth transition from construction, testing and commissioning to re-occupation, which will include reinstatement and other works by third parties, who may need access before and or after the formal handover. As the post holder will work closely with the Project Managers responsible for each project, they will also provide the team with a level of resilience, which is particularly important during a time of increased activity across the programme.
The Project Manager will report to the Construction Director and work closely with the Operations Team, Property Section representatives and Historic England to ensure the integrity of the historic fabric of this Grade I listed building is maintained throughout the works.
- To work within the Reservicing Programme matrix structure to ensure control of the handover processes, programmes and communication by collaborating with the Controls, Commercial, Construction and Design teams.
- To work closely with the PMO Directors, to oversee works and drive the performance of contractor(s) and the in-house team to ensure that works are completed on time, within budget and to the required specification and quality standards. This includes the Director of Reservicing Operations, who will be a close contact in managing stakeholders and interface with operations.
- To develop and ensure consistent application and approach to handovers is applied across the programme.
- To develop strong, positive relationships with the Principal Contractor(s), to ensure projects are delivered on time and to budget. This will require regular reporting and occasional attendance at project specific meetings to report on progress.
- To develop a strong, positive relationships with the Consultants, to ensure projects are delivered on time and to budget. This will require regular reporting and occasional attendance at project specific meetings to report on progress.
- To promote a collaborative working environment between the contractors, consultants and key stakeholders.
- If they post holder is assigned to lead a specific project, this is to be done, through all construction stages of the RIBA Plan of Work. This will include but not be limited to:
- Design - co-ordination and management of the evolution of the design, ensuring that stakeholders are appropriately consulted, and that the Stage 4 design is validated through discovery and development of the CDP elements such that the design is available for construction.
- Control - adherence to controls procedures and reporting requirements as specified in the PMO Target Operating Model (TOM) and Controls manual.
- Commercial/contract management - work collaboratively with the Commercial Director and Procurement/Contracts Managers to ensure all contracts are tendered, executed and administered effectively.
- Construction - appropriate supervision and management of contractors and consultants to ensure compliance with current legislation, regulation, and Reservicing Programme requirements.
- Commissioning and handover - work collaboratively with property division and other key stakeholders to support the commissioning, snagging and handover process to transition assets and space successfully into use on a right first time basis.
- Logistics and Security - Manage operational and logistical constraints to minimise disruption with operations and maintain security of logistics operations.
- Liaising with stakeholders and the BPR Operations team to ensure the project's impact on business as usual operations is minimised.
- To work within the governance requirements of BPR and attending governance meetings, as required, to report on aspects of the project.
Compliance and Risk Management
- To ensure contractors, including sub-contractors, implement industry leading H&S best practice and standards and comply with their requirements under CDM regulations.
- To liaise closely with Property Section, Westminster City Council (WCC) and Historic England (HE) in the protection of the historic building fabric, ensuring that all works are delivered in accordance with WCC/HE guidance and requirements and seeking relevant approvals, as necessary.
- To ensure that all relevant statutory compliance and legislative requirements are met; that associated policies and procedures (internal and external) are known and adhered to; and those consultants and contractors are competent; to ensure that corrective measures are taken when necessary to address any issues of non-compliance.
Financial, Contract and Systems Management (if leading a project)
- To manage project activities in line with the agreed budget and in accordance with procedures, regularly reporting on the project's expenditure profile and cashflow, to ensure the project budget remains on track and any variances can be addressed in a timely manner.
- To ensure the project is scoped, procured and managed in the most cost-effective manner in order to achieve and demonstrate excellent value for money.
- To work in close collaboration with the PMO team, including the Design Director, Controls Director, Construction Director, Project Managers, the Health & Safety Manager(s) and the Logistics Manager, to ensure projects remains on programme and budget and are coordinated alongside concurrent projects.
- Work closely with the BPR Operations team to manage stakeholders, including Property Section, RCT and Master's Department. This will be particularly important with respect to protecting heritage items in-situ (silk wallpaper, fireplaces, historic finishes etc.), fire alarms and presentation and access of the rooms during the construction phase to ensure BAU.
- Ideally educated to degree level with a relevant professional qualification and significant experience within the property / construction sector.
- Exemplar and demonstrable stakeholder management and communication skills.
- Experience of assimilating and evaluating conflicting priorities and requirements, to achieve resolution.
- First-rate project/programme management skills. Able to manage a varied portfolio of work, tight programmes, adapt to changing circumstances and prioritise work/resources.
- Proven experience to deliver a portfolio of projects, with detailed programme management of works in an occupied and live environment.
- Adept at managing complex stakeholder relationships, with a diplomatic and collaborative approach, natural interpersonal skills and the ability to influence at all levels.
- The ability to work collaboratively with colleagues across functional and geographical boundaries, where flexibility and a 'can do' approach to teamwork is essential.
- Proven experience of budget management, cost control and contract management, ideally gained within a value for money environment.
If you are interested in the role, and fit the above criteria, please get in touch with Sam Lee on email: firstname.lastname@example.org or via phone 020 3757 5000.
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