Executive Assistnat

Executive Assistant


£40,000 - £45,000 per annum

Capstone are working in partnership with a highly regarded and successful global Real Estate Consultancy. They are seeking an Executive Assistant, based in their London office to assist in the smooth running of the day-to-day work of a Senior Equity Partner within the firm and core team of approximately 30 people.

Principal Tasks:

  • Provide EA support to Senior Partner and team secretary support to the wider team (immediate team of 30, wider team of up to 120)
  • Proactively manage and maintain diaries, making appointments and co-ordinating internal and external client meetings and ensuring all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes.
  • Arrange overseas and regional travel and hotel arrangements
  • Production of professional bids, client documents, project profiles and presentations using InDesign and Microsoft Office, ensuring the information being used is up to date and accurate.
  • Managing project portals, images and project info
  • Maintaining financial trackers, producing, receipting and issuing invoices, maintain and manage budgets and expenses for senior staff.
  • Researching new business ventures or projects
  • Encourage Business Development through content production and management
  • Organising events such as team meetings, socials, hospitality, business updates.
  • On-boarding new staff and advising staff on G&T branding and the use of firm tools, resources and policies
  • Taking a proactive approach to correspondence e.g. dealing with issues or drafting responses before being asked.
  • Responding and dealing with external or internal telephone calls and queries in a professional manner, taking clear and concise messages.
  • Proof reading work to ensure consistent accuracy and high standard.
  • Working collaboratively with a can do attitude to solve problems and provide an excellent service to colleagues and clients.
  • General administrative support including preparing memos, letters, invoices and other statements
  • Any other ad hoc duties as and when required, including support to the wider team.

Skills and Experience:

  • Strong PA/EA experience in a fast paced environment, preferably at a senior level with formal administration / secretarial training
  • Advanced in Microsoft Office and Adobe InDesign
  • Excellent attention to detail and accurate typing skills
  • Strong numerical skills as well as written and verbal communication skills
  • Strong business and commercial acumen
  • Complete discretion in the handling of sensitive commercial information
  • Excellent interpersonal skills
  • Highly organised with the ability to multitask and prioritise workload independently
  • Problem-solving and decision-making skills
  • Friendly, polite and helpful manner
  • Proactive with a "can-do" attitude
  • Able to work under pressure to meet deadlines
  • Experience in organising and managing client entertainment events- knowledge of London venues highly desirable

If you are interested in the role and fit the above criteria, please call Sam Lee on 07494 368 471 or email s.lee@capstone-recruitment.com.

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